If you're reading this, you are probably a small business owner or employee, and you feel that you have too many messages in your inbox. Are you feeling overwhelmed by everything, and you are afraid that the sheer weight of its small business communications can affect your ability to do its job, which is probably not focused on e-mail, and productivity are included in this reply. In the end, you actually need to do what he tells you about your e-mails in, things that you started your small business to do. But at the same time, there are important things that come at you in your e-mail, and you simply can not ignore them. There are customer orders, requests for support, business development, requests, questions from their employees, and all manner of other necessary tasks. So, how do you manage the volume of e-mail, while still getting everything else working in the limited time you have each day?
During the course of this article, you will get some e-mail productivity tips that should help you feel more in control of your small business communications, and you'll feel less like there is something lurking in your inbox to attack ambush later, when he left undone for too long. Much of this information by e-mail productivity comes from David Allen's "Getting Things Done" program, Merlin Mann's "Inbox Zero" system, as well as the book Take back your life! Using Microsoft Outlook 2007 to get organized and stay organized . If any of this article gives you hope for the future, on its small business communications, I highly recommend you do further reading, and there are some links at the end of this will help you take the following steps to increase the productivity of your e-mail.
Better Email productivity equally valuable Inbox Zero State
To be honest, if you get lots of e-mail, you will probably never reach the state Inbox Zero, but this should be your goal. E-mail is the only medium that increases the small business communications. This is one place that people use to try to communicate with you. But you can not let it control your life or your small business. So, try to just check e-mail every few hours or more. And when we check e-mail - make sure you have some time to give your e-mail the appropriate attention. You do not want your Inbox to become your filing system for all your small business communications, orders, and whatnot, because that is what leads to feeling overwhelmed and out of control. Once you've mastered your inbox (and your subsequent e-mail productivity), you will be able to spend more time thinking about growing your small business to streamline communications processes, or about taking their vacations with their families, or whatever else you haven 't had time to think about it.
So, when you do open your Inbox - and you're faced with a bunch of new e-mail messages - what do you do? Everything in your inbox should be something you have not yet decided what to take, and you should only read (and process), every e-one time. You have to "process to zero" or better as you can. What is the "treatment" in this context? It is "so what " for each thread opening, where each message is converted into action in order to achieve greater productivity, e-mail. What does it mean to you e-mail, and what is ultimately required of you? Based on the answer to that question, you need to do one of four things to every e-mail you process:
1 Delete / archive
2nd Delegate
3rd Delay (ie, read it later)
4th That (the answer will take longer than two minutes, but you still need to do),
So, how do you know what to do?
is taking action to streamline Small Business Communications
Delete / Archive: If there is no identifiable action (or have already taken necessary measures to any small business communication that you received), you izbrisatie-mail or archive it If the content is something that you know that you will refer to later (I put them in the "@ Other" folder in Outlook 2007, because it keeps the folder at the top of my list of folders, and easily see later). In any case, delete the vast majority of e-mail messages that do not serve a future purpose will significantly increase your email productivity, allowing you to move to other jobs.
delegate: If there is a definable action to be taken by someone else, someone to transfer the action to forward to them and clearly spelling out what you would expect them to take action. Then, you need to either delete or archive the e-mail, because it no longer belongs in your Inbox.
Suspend: If the e-mail requires a task that will take longer than two minutes - you need to postpone the action (and its associated e-mail). I do this by moving the e-mail to "@ Action" folder. The most important thing here is that you make sure you get the stuff in "@ Action" folder in a reasonable amount of time. You can forget about them and let them go undone, or cease to trust you, then stop using the system and be right back where you started.
Y If the email contains an action that requires less than two minutes - just to go ahead and do that action, and delete or archive e-mail so you get the item off your plate. You'll rack up a lot of "small wins" in this way and feel more productive, because it will actually be more productive when dealing with your small business communications. Do not say that "I'll just leave it in my inbox and get to it later," to take action immediately to see your e-mail productivity rise
.Here are some related e-mail productivity tips from Download Squad people -
1 "If you do not need to read it now, it should not be in your inbox.
2nd "If you have already responded to it, it should not be in your inbox ."
Remember, you want to reduce the number of times you've read the same email. Make a decision about the first time you read it, and just get it over with. It does not help at all to leave it in your inbox just so you have to go back and do the same think all over again. It's a waste of time and a serious drain on overall productivity of e-mail.
Hopefully, this small business communication tips have gotten you started down the path of the inbox cleaner and clearer mind. fewer things you have to follow in the head, the more you use your head for productive thinking, such as how to grow your small business.
Increase Email Productivity Reference
the following links provide more information on small business communications.
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